The Ministry of Finance has launched for the first time, an online document tracking system (DOCTRAK) aimed at providing staff 100% accountability in tracking their documents through the system.
A Finance Ministry’s release issued in Monrovia on Friday, March 8, 2013 said the Document Tracking System is a web-based application that provides more flexibility to staff in streamlining how they complete and update a wide array of documents within the system.
MOF Media Services Director Sidiki Trawallay said the web-based application also completely eliminates faxing documents and reduces the movement of staff from one office to another in search of documents that are being processed.
The release said the system will ensure the timely processing and easy location of documents within the ministry, saying “the DOCTRAK will also allow staff to remain in their offices and check the status of their documents online.”
Speaking at the launch of the new system on Thursday, Deputy Finance Minister for Administration, Jordan Sulonteh challenged employees to make maximum use of the application.
According to Minister Sulonteh, the Ministry of Finance has made huge investment in the project, thereby encouraging staff to learn more about the system to ensure its consistent usage. Minister Sulonteh said the DOCTRAK project is part of the modernization process currently taking place at the Ministry of Finance.
The DOCTRACK is a software system that is primarily used for tracking documents, while they are being processed through the system. The system alerts staff through mobile phone contacts, acknowledging receipt of their documents when they are logged into the system.